When writing the budget justification, consider: The intent and purpose of an institution's F&A Rate Agreement is to provide a mechanism to recover and reimburse the institution for the services/facilities used by all sponsored projects during a fiscal year period therefore, do not interpret that the indirect cost assessed to a project are the actual costs for a specific project. Some projects require extensive use of the institution's services and facilities, other involve minimal use. time spent by academic departments, deans' offices, the ORSP Office, and Library Services, etc., as all contribute indirectly to the sponsored-project.heat, light, power and janitorial services and,.fixed phone and data port/Internet charges.use of general office and/or laboratory space and equipment.services by Purchasing, Human Resource Services, Facility Services, Business Services, and the like.Unlike direct costs, indirect costs (also referred to as F&A - Facilities & Administration) are costs for general use items routinely purchased/provided by the University, such as those incurred for common or joint objectives that cannot be identified readily and specifically with a particular sponsored project. Will printing services be used? Include a budget line under contracted services.Will items be mailed? Include a budget line for communications.Will project-specific supplies be needed? Include a budget line for supplies.Plan ahead when preparing a budget for example: Direct CostsÄirect costs are are costs that can be specifically identified with advancing a sponsored project activity, or directly assigned/allocated to an activity relatively easily with a high degree of accuracy. A cardinal principle to keep in mind when preparing a proposal budget is that the elements of cost must be necessary to accomplish, and directly benefit, the supported activity.
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